Last Updated: March 2, 2025
This Privacy Policy explains how Box3 Motorsport Ltd ("we", "us", "our") collects, uses, shares, and protects your personal information when you use our website, services, or participate in our motorsport activities.
Box3 Motorsport Ltd is a motorsport company providing track days, racing experiences, and driver development programs. We are committed to protecting your privacy and handling your data in an open and transparent manner.
This policy applies to information we collect when you:
For the purposes of applicable data protection laws, Box3 Motorsport Ltd is the data controller of your personal information. Our registered address is The Station House, 15 Station Road, St. Ives, PE27 5BH, ENGLAND.
We collect the following types of personal information:
| Category | Examples | Purpose |
|---|---|---|
| Identity Information | Full name, date of birth | To identify you and provide our services |
| Contact Information | Email address, phone number, postal address, city, postcode, country | To communicate with you about our services |
| Driving Credentials | License number, license type, license expiry date, experience level | To verify your eligibility to participate in motorsport activities |
| Emergency Contact Information | Emergency contact name, relationship, phone number | To contact someone on your behalf in case of emergency |
| Health Information | Medical conditions, allergies, medications, physical limitations, recent injuries | To ensure your safety during motorsport activities |
| Payment Information | Credit/debit card details, bank account information | To process your payments |
| Vehicle Information | Make, model, registration number | To register your vehicle for track days and events |
We collect certain special categories of personal data, including:
When you visit our website, we automatically collect certain information about your device and your interaction with our website, including:
We collect information through various channels:
We use your personal information for the following purposes:
We process your personal information based on the following legal grounds:
Processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
Processing is necessary for our legitimate interests, provided those interests are not overridden by your rights and freedoms. Our legitimate interests include:
We process certain data based on your consent, which you can withdraw at any time. This includes:
Processing is necessary to comply with our legal obligations, such as tax laws, health and safety regulations, and other applicable laws.
Our website uses cookies and similar tracking technologies to distinguish you from other users and to enhance your experience.
Cookies are small text files that are placed on your device when you visit a website. They allow the website to recognize your device and remember certain information about your visit.
You can set your browser to refuse all or some browser cookies or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of our website may become inaccessible or not function properly.
We may share your personal information with the following categories of recipients:
We share your information with service providers who perform services on our behalf, such as:
When you participate in events organized in partnership with third parties, we may share necessary information with these partners to facilitate your participation.
We may disclose your information when required by law, regulation, or legal process, or to protect our rights, property, or safety, or that of our users or others.
If we are involved in a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction.
We may share your information with third parties when you have given us your consent to do so.
We have implemented appropriate security measures to prevent your personal information from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. These measures include:
We limit access to your personal information to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal information on our instructions, and they are subject to a duty of confidentiality.
We have procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We will retain your personal information only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal information, we consider:
In general, we keep basic customer information (name, contact details) for at least 6 years after you cease being a customer for tax and legal purposes. Health information and waivers are typically retained for 3 years after your last activity with us, due to potential legal claims related to motorsport activities.
Under data protection laws, you have the following rights:
You have the right to request a copy of the personal information we hold about you.
You have the right to request that we correct any inaccurate or incomplete personal information we hold about you.
You have the right to request that we delete your personal information in certain circumstances, such as when the data is no longer necessary for the purposes for which it was collected.
You have the right to request that we restrict the processing of your personal information in certain circumstances, such as when you contest the accuracy of the data.
You have the right to request that we transfer your personal information to you or to a third party in a structured, commonly used, machine-readable format.
You have the right to object to the processing of your personal information in certain circumstances, such as when we process your data for direct marketing purposes or when we rely on legitimate interests as the legal basis for processing.
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.
Where we rely on your consent to process your personal information, you have the right to withdraw your consent at any time.
To exercise any of these rights, please contact us using the details provided in the "Contact Information" section below. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal information (or to exercise any of your other rights).
With your consent, we may send you marketing communications about our products, services, events, and promotions that we think may be of interest to you.
You can opt in to receive marketing communications from us by:
You can opt out of receiving marketing communications from us at any time by:
Please note that even if you opt out of receiving marketing communications, we may still send you service-related communications, such as booking confirmations and important updates about your account or our services.
We primarily store and process your personal information within the United Kingdom and the European Economic Area (EEA). However, in some cases, your personal information may be transferred to, stored, and processed in countries outside the UK and EEA.
When we transfer your personal information outside the UK or EEA, we ensure a similar degree of protection is afforded to it by implementing appropriate safeguards, such as:
Our services are not intended for individuals under the age of 16, and we do not knowingly collect personal information from children under 16. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us, and we will delete such information from our systems.
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this page.
We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.
If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:
Box3 Motorsport Ltd
The Station House, 15 Station Road
St. Ives, PE27 5BH
ENGLAND
Email: info@box3motorsport.com
Phone: +44 735 602 8740
Our Data Protection Officer can be contacted at info@box3motorsport.com.
If you have a complaint about our use of your personal information, please contact us first, and we will do our best to resolve the issue. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (https://ico.org.uk).